Reconciling Part Payments and Multiple Invoices with Xero

Invoicing with Xero when the amount you are paid does not exactly match a single invoice.

Part Paid Invoices

To reconcile a partially paid invoice, bill or expense claim:

On the bank reconciliation screen, next to the bank statement line you want to reconcile, click Find & Match.

bank rec - create tab find match link.png

Find and select the checkbox next to the invoice, bill or expense claim that you want to match with the bank statement line.

Click Split.

Image of the bank reconciliation screen and the Split link.

In the split transaction screen enter the amount that you want to pay off this specific invoice. The amount should pre-populate based on the bank transaction line but can be changed easily if required. Image of the Split screen and the part payment.

Click Reconcile.

This process, splitting a transaction, leaves an amount remaining that you can reconcile with future payments. By viewing the accounts receivable or payable you can see under the supplier partial payments on invoices and remaining amounts.

Multiple Invoices Paid at Once

If a customer pays multiple invoices at once, or if you pay several bills to a single supplier with a single bank transaction or cheque. To find multiple transactions and reconcile them with a matching statement line:

In the Reconcile tab, next to the bank statement line you want to reconcile, click Find & Match.

Image of the Find & Match link on the bank rec screen.

Find the transactions and select the checkboxes next to them. Here are some tips to help you find the transactions:

Change the transaction order by clicking any column heading.

Search by name, invoice number or amount, reference or cheque number.

You can find transactions entered for money you've both spent and received, by selecting the checkbox Show Received Items or Show Spent Items.

Image of the bank rec Find & selecting multiple transactions to match one invoice.

Click OK to reconcile.

Image of the bank rec Find & selecting multiple transactions to match one invoice and reconciling.

If you would like help with reconciling bank transactions correctly in your own Xero, contact your WK Advisor who will be happy to help out.